Management Assistant

Are you someone who gets energy from a to-do list that is never quite finished? Who keeps all the balls in the air with a smile and enjoys being the point of contact for the team? Then read on.

At Valid, we are looking for a Management Assistant who enjoys making sure the daily operations run smoothly. No day is the same: from handling time registration to organizing a customer lunch and welcoming new colleagues.
You will work in a close-knit team of 5 within an informal organization of 175 employees. This is a position for someone who likes the work itself, because you are simply good at it and get energy from it.

What will you do?

Your day is full of variety. You manage multiple mailboxes simultaneously and play an important part in our fleet management. You'll be busy creating PO numbers, dealing with timesheets, or booking hotels and flights for colleagues for our clients.
In between, you'll organize lunches, arrange external rooms for training sessions, and make sure the office stays tidy. Peaks in the month occur, especially at the beginning when processing hours, accuracy is important!

Who are you?

You are a jack-of-all-trades who likes to roll up your sleeves and are energized by a dynamic work environment. Occasionally we organize events where your presence is required, but you don't mind that and see it as a nice change in your work. You are confident, know how to set priorities and feel at home in an informal team where direct communication and cooperation are key.

What you bring:

• Experience as a back office assistant, management assistant or commercial assistant in a medium to large organization
• Experience with timekeeping and project administration
• You will work with systems such as Exact Synergy, Outlook and the full Office package (or similar systems)
• You are accurate, meticulous and can quickly switch between different tasks
• You take initiative, work independently and are a team player.
• You are service-oriented and collegial